What is right-to-work verification?

Right-to-work verification is the legal requirement for UK employers to check that all employees have the right to work in the UK before they start employment. This involves checking original documents (passport, visa, BRP) or using the Home Office online checking service. Failure to comply can result in fines of up to £45,000 per illegal worker.

How often should I check right-to-work?

You must check right-to-work before employment starts. For employees with time-limited permission to work (e.g., visa holders), you need to conduct follow-up checks before their permission expires. Compliance Cover tracks all expiry dates and reminds you when follow-up checks are due.

What is a statutory excuse?

A statutory excuse protects you from liability if an employee is later found to be working illegally, provided you conducted proper right-to-work checks before they started and at appropriate intervals. Compliance Cover helps you maintain the evidence needed to establish a statutory excuse.

How does DBS check tracking work?

DBS (Disclosure and Barring Service) checks reveal criminal record information for people working with vulnerable groups. While DBS certificates don't technically expire, many organisations require renewal every 1-3 years. Compliance Cover tracks your chosen renewal policy and alerts you when checks are due.

What compliance frameworks do you support?

We support evidence gathering for common UK compliance frameworks including CQC (healthcare), Ofsted (education/childcare), ISO 9001/14001/27001, HSE requirements, RIDDOR incident reporting, and more. Our audit reporting module generates evidence packs tailored to each framework.

Where is my data stored?

All data is stored in UK-based data centres operated by leading cloud providers. We do not transfer data outside the UK unless explicitly requested for international operations.

Is Compliance Cover GDPR compliant?

Yes. We are fully GDPR compliant. We act as a data processor on your behalf and provide all necessary documentation including a Data Processing Agreement (DPA).

Can Compliance Cover help with GDPR?

Yes. We help you track data protection training, policy acknowledgements, and maintain records of processing activities. Our platform itself is fully GDPR compliant, with data hosted in the UK and appropriate security measures in place.

How do I add my first employees?

After signing up, navigate to the Staff section and click 'Add Employee'. You can add employees individually or import them in bulk from a CSV file.

Can I import data from spreadsheets?

Yes! We support CSV imports for staff, suppliers, and training records. You'll find import options in each section's settings menu.

How do I invite team members?

Go to Settings > Team and click 'Invite User'. Enter their email address and select their permission level. They'll receive an invitation email to join your organisation.

How do expiry alerts work?

The system automatically monitors all dates across documents, certifications, and policies. You'll receive email notifications at 90, 30, and 7 days before expiry, plus daily reminders once something is overdue.

Can suppliers upload their own documents?

Yes. When you onboard a supplier, they receive a secure portal link where they can upload requested documents directly. You'll be notified when documents are submitted.

What reports can I generate?

You can generate compliance status reports, expiry forecasts, training completion reports, supplier risk assessments, and full audit evidence packs. All reports can be exported as PDF or Excel.

What is Compliance Cover?

Compliance Cover is an all-in-one compliance automation platform built for UK businesses. It helps you manage right-to-work checks, training records, supplier compliance, policy management, incident logging, and more – all in one secure system with automated reminders and audit-ready reporting.

Who is Compliance Cover for?

We're built for UK organisations that need to manage compliance across their workforce and supply chain. This includes HR teams, operations managers, compliance officers, and procurement teams in sectors like healthcare, construction, manufacturing, facilities management, and professional services.

How is Compliance Cover different from spreadsheets?

Unlike spreadsheets, Compliance Cover automates reminders before documents expire, provides audit trails for every action, generates instant reports for auditors, and gives you real-time visibility across your entire organisation. No more chasing people for updates or panicking before inspections.

Yes. We take security seriously. Your data is encrypted at rest and in transit, hosted in UK data centres, and we follow industry best practices for data protection. We're working towards ISO 27001 certification and are fully GDPR compliant.

Can I integrate with my existing HR system?

We're building integrations with popular UK HR and payroll systems. As a founding partner, you'll help shape our integration roadmap. In the meantime, you can easily import data via CSV or use our API.

How much does Compliance Cover cost?

We offer simple per-user pricing that scales with your organisation. Our Starter plan begins at £3/user/month for core compliance features, with Professional and Enterprise tiers for organisations needing more advanced capabilities. Visit our pricing page for full details.

Is there a free trial?

We offer a 14-day free trial on all plans so you can see how Compliance Cover works for your organisation. No credit card required to start.

How does per-employee pricing work?

You're charged based on the number of active employees in your account. We count employees at the start of each billing period. Add or remove employees anytime – your next bill adjusts automatically.

When will I be charged?

Your free trial starts when you create your account. After the trial, you'll be billed monthly or annually depending on your chosen plan. We'll send reminder emails before your first charge.

What's included in the base price?

All plans include core compliance tracking, document storage, automated expiry reminders, basic reporting, and email support. Higher tiers add features like API access, custom branding, advanced analytics, and dedicated support.

Are there any setup fees?

No. There are no setup fees, implementation fees, or hidden costs. You pay per user per month, and that's it. We also offer annual billing with a discount.

What's the Founding Partner Programme?

Our Founding Partner Programme offers early adopters lifetime discounts, direct input into our product roadmap, and priority support. It's perfect for organisations who want to shape a compliance platform that truly meets their needs. Limited places available.

Frequently Asked Questions

Everything you need to know about Compliance Cover and UK compliance requirements.

UK Compliance & Security

: Right-to-work verification is the legal requirement for UK employers to check that all employees have the right to work in the UK before they start employment. This involves checking original documents (passport, visa, BRP) or using the Home Office online checking service. Failure to comply can result in fines of up to £45,000 per illegal worker.
: You must check right-to-work before employment starts. For employees with time-limited permission to work (e.g., visa holders), you need to conduct follow-up checks before their permission expires. Compliance Cover tracks all expiry dates and reminds you when follow-up checks are due.
: A statutory excuse protects you from liability if an employee is later found to be working illegally, provided you conducted proper right-to-work checks before they started and at appropriate intervals. Compliance Cover helps you maintain the evidence needed to establish a statutory excuse.
: DBS (Disclosure and Barring Service) checks reveal criminal record information for people working with vulnerable groups. While DBS certificates don't technically expire, many organisations require renewal every 1-3 years. Compliance Cover tracks your chosen renewal policy and alerts you when checks are due.
: We support evidence gathering for common UK compliance frameworks including CQC (healthcare), Ofsted (education/childcare), ISO 9001/14001/27001, HSE requirements, RIDDOR incident reporting, and more. Our audit reporting module generates evidence packs tailored to each framework.
: All data is stored in UK-based data centres operated by leading cloud providers. We do not transfer data outside the UK unless explicitly requested for international operations.
: Yes. We are fully GDPR compliant. We act as a data processor on your behalf and provide all necessary documentation including a Data Processing Agreement (DPA).
: Yes. We help you track data protection training, policy acknowledgements, and maintain records of processing activities. Our platform itself is fully GDPR compliant, with data hosted in the UK and appropriate security measures in place.

Getting Started

: After signing up, navigate to the Staff section and click 'Add Employee'. You can add employees individually or import them in bulk from a CSV file.
: Yes! We support CSV imports for staff, suppliers, and training records. You'll find import options in each section's settings menu.
: Go to Settings > Team and click 'Invite User'. Enter their email address and select their permission level. They'll receive an invitation email to join your organisation.
: The system automatically monitors all dates across documents, certifications, and policies. You'll receive email notifications at 90, 30, and 7 days before expiry, plus daily reminders once something is overdue.
: Yes. When you onboard a supplier, they receive a secure portal link where they can upload requested documents directly. You'll be notified when documents are submitted.
: You can generate compliance status reports, expiry forecasts, training completion reports, supplier risk assessments, and full audit evidence packs. All reports can be exported as PDF or Excel.

About the Platform

: Compliance Cover is an all-in-one compliance automation platform built for UK businesses. It helps you manage right-to-work checks, training records, supplier compliance, policy management, incident logging, and more – all in one secure system with automated reminders and audit-ready reporting.
: We're built for UK organisations that need to manage compliance across their workforce and supply chain. This includes HR teams, operations managers, compliance officers, and procurement teams in sectors like healthcare, construction, manufacturing, facilities management, and professional services.
: Unlike spreadsheets, Compliance Cover automates reminders before documents expire, provides audit trails for every action, generates instant reports for auditors, and gives you real-time visibility across your entire organisation. No more chasing people for updates or panicking before inspections.
: Yes. We take security seriously. Your data is encrypted at rest and in transit, hosted in UK data centres, and we follow industry best practices for data protection. We're working towards ISO 27001 certification and are fully GDPR compliant.
: We're building integrations with popular UK HR and payroll systems. As a founding partner, you'll help shape our integration roadmap. In the meantime, you can easily import data via CSV or use our API.

Pricing & Plans

: We offer simple per-user pricing that scales with your organisation. Our Starter plan begins at £3/user/month for core compliance features, with Professional and Enterprise tiers for organisations needing more advanced capabilities. Visit our pricing page for full details.
: We offer a 14-day free trial on all plans so you can see how Compliance Cover works for your organisation. No credit card required to start.
: You're charged based on the number of active employees in your account. We count employees at the start of each billing period. Add or remove employees anytime – your next bill adjusts automatically.
: Your free trial starts when you create your account. After the trial, you'll be billed monthly or annually depending on your chosen plan. We'll send reminder emails before your first charge.
: All plans include core compliance tracking, document storage, automated expiry reminders, basic reporting, and email support. Higher tiers add features like API access, custom branding, advanced analytics, and dedicated support.
: No. There are no setup fees, implementation fees, or hidden costs. You pay per user per month, and that's it. We also offer annual billing with a discount.
: Our Founding Partner Programme offers early adopters lifetime discounts, direct input into our product roadmap, and priority support. It's perfect for organisations who want to shape a compliance platform that truly meets their needs. Limited places available.

Still have questions?

Our team is here to help. Get in touch and we'll get back to you within 24 hours.