Training & Certification Tracker
Track mandatory training, professional certifications, and competencies. Automated reminders ensure nothing expires.
The risk of training gaps
When training records are scattered across spreadsheets, emails, and filing cabinets, things get missed. Staff work without valid certifications, auditors find gaps, and regulators issue improvement notices. In regulated industries, this can mean fines, prosecution, or loss of licence to operate.
Key features
Everything you need to manage training & certification tracker efficiently and confidently.
Training calendar
Track all mandatory and optional training across your organisation with expiry dates and renewal windows.
Competency frameworks
Define role-based competency requirements. The system tracks who needs what training and when.
Automated reminders
Staff and managers get automatic notifications when training is due or certificates are expiring.
Certificate storage
Upload and store training certificates with automatic expiry date extraction and validation.
Bulk management
Assign training requirements to roles, teams, or individuals. Bulk updates when requirements change.
Compliance reporting
Real-time dashboards showing training compliance by team, role, or individual. Export for audits.
Benefits
Use cases
Care staff need to maintain certifications in manual handling, medication administration, safeguarding, and infection control – all with different renewal periods.
Outcome: Every staff member has a training profile showing current and upcoming requirements. No one works without valid certifications.
Site workers need CSCS cards, PASMA certification, first aid training, and site-specific inductions – all tracked across multiple projects.
Outcome: Project managers can instantly see which workers are cleared for which sites and what training is expiring.
Machine operators need role-specific training, safety certifications, and competency sign-offs before they can work on production lines.
Outcome: Competency matrix ensures only qualified operators work on each machine, with full evidence for HSE inspections.
Common questions
- What is mandatory training tracking?
- Mandatory training tracking is the systematic recording and monitoring of all required training for your workforce. This includes statutory training required by law (like health and safety), industry-specific certifications, and company-mandated training programmes.
- How do competency frameworks work?
- Competency frameworks define the skills, knowledge, and qualifications required for each role in your organisation. The system automatically identifies training gaps when staff are assigned to roles, tracks completion of required training, and alerts managers when competencies need renewal.
- What certificates should employers track?
- Key certificates to track include health and safety qualifications, first aid certificates, manual handling training, safeguarding certifications, industry-specific licences (like CSCS cards for construction), professional registrations, and any role-specific competency certificates.
- How do automated training reminders work?
- The system sends automatic notifications to both employees and managers when training is due for renewal. Typically reminders are sent at 90, 60, and 30 days before expiry, with escalation to senior managers if training becomes overdue.
Ready to track training properly?
Join our founding partner programme and be among the first to use this module.