Supplier Compliance Management
Onboard suppliers faster and never miss an expired certificate. Collect documents, track compliance, and monitor supplier risk automatically.
The risk of supplier non-compliance
When a supplier's insurance lapses or their accreditation expires, you're the one who carries the risk. Manual tracking means you only find out about problems after they cause damage.
Key features
Everything you need to manage supplier compliance management efficiently and confidently.
Supplier portal
Self-service portal where suppliers upload their own documents without endless email chains.
Document tracking
Track insurance, certifications, accreditations, and policies with automatic expiry monitoring.
Automated chasing
The system automatically chases suppliers for missing or expiring documents.
Risk scoring
Automatic risk scoring based on compliance status, spend, and criticality.
Category management
Define different requirements for different supplier categories.
Audit trail
Complete history of all supplier documents and communications.
Benefits
Use cases
Managing 200 subcontractors across multiple sites, each requiring different certifications and insurances.
Outcome: Subcontractors self-serve their compliance documents. Project managers see real-time status before assigning work.
A national FM company needs to track compliance for cleaning, security, and maintenance suppliers across 50 sites.
Outcome: Central dashboard shows compliance status by supplier, site, and category. No more chasing spreadsheets.
An NHS trust needs to ensure all agency workers and contractors meet strict compliance requirements.
Outcome: Agency workers can't start without uploading required documents. CQC evidence is always available.
Common questions
- What is supplier compliance management?
- Supplier compliance management is the process of ensuring your suppliers, contractors, and subcontractors meet your organisation's requirements for insurance, certifications, accreditations, and other compliance documentation before and during your business relationship.
- What documents should I collect from suppliers?
- Key documents include public liability insurance, professional indemnity insurance, employers' liability insurance, relevant trade certifications, health and safety policies, quality accreditations (like ISO 9001), and evidence of staff training and background checks where applicable.
- How does a supplier portal work?
- A supplier portal is a self-service platform where suppliers can upload and update their compliance documents without email chains. They receive automatic reminders when documents are expiring and can track what's needed. Your team sees real-time compliance status without manual chasing.
- What is supplier risk scoring?
- Supplier risk scoring automatically assesses each supplier's compliance risk based on factors like document completeness, expiry dates, spend value, and criticality to your operations. High-risk suppliers are flagged for review, helping you prioritise where to focus attention.
Ready to manage supplier compliance?
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